Office Coordinator job description
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What does a Office Coordinator do?
The Office Coordinator is essential in ensuring the smooth operation of office activities by managing administrative tasks and supporting staff. This role contributes to organizational efficiency by coordinating resources, maintaining office systems, and facilitating communication across departments.
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What are the Key Responsibilities of Office Coordinator
- Manage daily office operations and procedures.
- Coordinate meetings, appointments, and travel arrangements for staff.
- Maintain office supplies inventory and place orders as needed.
- Handle incoming calls, emails, and correspondence efficiently.
- Support HR functions such as onboarding new employees.
- Assist in preparing reports, presentations, and data entry tasks.
What are the Skills and Requirements for a Office Coordinator?
- Excellent organizational skills with attention to detail.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
- Strong communication skills both verbal and written.
- Ability to multitask effectively under pressure.
What are the KPIs to track for Office Coordinator?
The performance of the Office Coordinator is evaluated based on timely completion of administrative tasks, effective management of office resources, improved internal communication processes, and enhanced support for team members' operational needs.
Task Completion
Timely execution of assigned administrative duties.
Resource Management
Efficient management of office supplies within budget constraints.
Communication Efficiency
Improvement in internal communication flow among departments.
Reports to
Office Manager or Operations Manager
Collaborates with
All Departments
Leads
Are any specific tools or software required for the Office Coordinator role?
- Microsoft Office Suite
- Google Workspace
What is the qualification of Office Coordinator?
High school diploma or equivalent; 2-3 years experience in an administrative role preferred.
