Records Manager job description
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What does a Records Manager do?
The Records Manager ensures efficient management and security of an organization's records. This role is key in safeguarding vital information by organizing, planning, and overseeing the maintenance and destruction of records in compliance with legal and business requirements.
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What are the Key Responsibilities of Records Manager
- Develop and implement records management policies and procedures.
- Ensure compliance with regulatory and legal requirements.
- Classify, store, and archive records for easy retrieval.
- Coordinate with departments to ensure proper recordkeeping practices.
- Manage electronic records management systems.
- Oversee the destruction of records as per retention schedules.
- Provide training on records management policies to staff.
- Perform regular audits of records management practices.
What are the Skills and Requirements for a Records Manager?
- Strong organizational and time management abilities.
- Proficient in electronic records management systems.
- Knowledge of legal requirements related to records management.
- Detail-oriented with strong analytical skills.
- Effective communication and training skills.
What are the KPIs to track for Records Manager?
Success of a Records Manager is measured through maintained compliance with recordkeeping standards, the accuracy and accessibility of records, and efficiency in retrieval and destruction processes.
Compliance
Ensure all records management practices adhere to legal standards.
Accessibility
Ensure 95% retrieval rate of records within defined timeframes.
Destruction Efficiency
Ensure timely destruction of expired records as per retention schedule.
Reports to
Operations Director
Collaborates with
Legal Team, IT Department
Leads
Records Clerks
Are any specific tools or software required for the Records Manager role?
- Document Management Systems
- Records Management Software
- Microsoft Office Suite
What is the qualification of Records Manager?
Bachelor's degree in Information Management, Library Science, or a related field, with at least 3 years experience in records management.
