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The Purchasing Assistant supports the procurement team by managing purchase orders, maintaining supplier relationships, and ensuring timely delivery of goods. This role is essential in optimizing supply chain efficiency and contributing to cost-effective purchasing strategies.
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- Assist in the preparation and processing of purchase orders.
- Maintain accurate records of purchases, pricing, and other important data.
- Communicate with suppliers to ensure timely delivery of products.
- Resolve issues related to order discrepancies or delays.
- Support inventory management by monitoring stock levels and placing orders as needed.
- Collaborate with internal departments to understand their purchasing needs.
- Strong organizational skills with attention to detail.
- Proficient in Microsoft Office Suite, especially Excel.
- Excellent communication skills for supplier interactions.
- Ability to multitask and prioritize tasks effectively.
The Purchasing Assistant's performance is evaluated based on accuracy in order processing, timeliness of deliveries, cost savings achieved through effective negotiation, and maintenance of positive supplier relationships.
Order Accuracy
Ensure all purchase orders are processed accurately.
Timely Deliveries
Achieve on-time delivery rates for all ordered goods.
Cost Savings
Contribute to cost reduction through effective negotiation strategies.
Reports to
Purchasing Manager
Collaborates with
Suppliers, Inventory Management Team
Leads
- Microsoft Excel
- ERP Systems (e.g., SAP)
Associate degree in Business Administration or related field; 1-2 years experience in a purchasing or administrative role preferred.
