Document Control Manager job description
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What does a Document Control Manager do?
The Document Control Manager plays a critical role in ensuring the proper management and integrity of company documents. This position is vital for maintaining regulatory compliance and supporting efficient operations by overseeing document lifecycles, ensuring accessibility, and enforcing document control policies.
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What are the Key Responsibilities of Document Control Manager
- Develop and enforce document control procedures and policies.
- Manage the document lifecycle, including creation, modification, and archiving.
- Ensure documents comply with company and regulatory standards.
- Collaborate with departments to meet document management needs.
- Provide training and support to staff on document control processes.
- Conduct audits of document management practices.
- Maintain accurate records of document versions and approvals.
What are the Skills and Requirements for a Document Control Manager?
- Proficient in document management systems like SharePoint or Documentum.
- Strong attention to detail and organizational skills.
- Excellent communication and interpersonal skills.
- Ability to manage multiple priorities and meet deadlines.
- Experience with regulatory compliance standards.
What are the KPIs to track for Document Control Manager?
The Document Control Manager's performance is evaluated through document accuracy, compliance audit results, improved document retrieval times, and feedback from internal stakeholders on document-related processes.
Document Accuracy
Minimize errors and discrepancies in documents.
Compliance Audits
Achieve high compliance audit scores.
Document Retrieval
Reduce time taken to locate and access documents.
Reports to
Quality Assurance Director
Collaborates with
Project Managers, Compliance Officers
Leads
Document Control Specialists
Are any specific tools or software required for the Document Control Manager role?
- SharePoint
- Documentum
- Adobe Acrobat
- Microsoft Office Suite
What is the qualification of Document Control Manager?
Bachelor's degree in Information Management, Business Administration, or a related field, with 5+ years of experience in document management or a similar role.
