Notary Signing Agent job description
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What does a Notary Signing Agent do?
A Notary Signing Agent plays a critical role in ensuring the legal integrity of real estate transactions by verifying the identities of signatories and overseeing the signing of loan documents. This position upholds trust and compliance in mortgage and loan processes.
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What are the Key Responsibilities of Notary Signing Agent
- Validate signers' identities to prevent identity fraud.
- Administer oaths when necessary and ensure the signing of documents is legally compliant.
- Prepare and verify documents' accuracy before the signing appointment.
- Conduct the notarization process for loan documents.
- Communicate effectively with clients to confirm appointments and clarify signing processes.
- Ensure confidentiality and security of sensitive documents.
- Return executed documents to title companies or lenders promptly.
- Maintain an accurate notary journal as per legal requirements.
- Stay informed of state laws and regulations related to notary public responsibilities.
What are the Skills and Requirements for a Notary Signing Agent?
- Attention to detail to ensure document accuracy.
- Strong communication and interpersonal skills.
- Ability to manage multiple appointments and schedules.
- Knowledge of state laws regarding notary practices.
- Organizational skills to maintain thorough records.
What are the KPIs to track for Notary Signing Agent?
The Notary Signing Agent is evaluated on timely completion of signings, accuracy of notarized documents, client satisfaction, and adherence to legal standards and company policies.
Timely Document Processing
Ensure all documents are processed and returned within required timelines.
Signing Accuracy
Maintain zero errors in notarized documentation.
Client Satisfaction
Achieve high client satisfaction ratings for every transaction.
Reports to
Title Company Officer
Collaborates with
Loan Officers, Real Estate Agents, Title Companies
Leads
None
Are any specific tools or software required for the Notary Signing Agent role?
- Mobile Notary Apps
- Document Scanning Software
- Video Conferencing Tools
What is the qualification of Notary Signing Agent?
Commissioned Notary Public for the state of operation; experience in real estate or loan documents is preferred.
