The File Clerk is responsible for maintaining an organized and efficient filing system, ensuring that all documents are accurately filed and easily accessible. This role supports the smooth operation of the office by managing both physical and digital records.
- Organize and maintain paper files in a systematic manner.
- Digitize paper documents for electronic storage.
- Retrieve files as requested by staff members.
- Ensure confidentiality of sensitive information.
- Perform regular audits to ensure file accuracy and completeness.
- Assist with data entry tasks as needed.
- Strong organizational skills with attention to detail.
- Proficiency in using filing systems, both physical and digital.
- Basic computer skills, including familiarity with document management software.
- Ability to handle confidential information discreetly.
The File Clerk's performance is evaluated based on the accuracy of file organization, timely retrieval of documents, maintenance of confidentiality standards, and efficiency in digitizing records within set deadlines.
File Accuracy
Maintain high levels of accuracy in file organization.
Document Retrieval
Timely retrieval of requested documents.
Confidentiality Maintenance
Adherence to confidentiality protocols when handling sensitive information.
Reports to
Office Manager
Collaborates with
Administrative Staff
Leads
- Microsoft Office Suite
- Document Management Software
High school diploma or equivalent; previous experience in a clerical or administrative role preferred.
