Executive Administrative Assistant job description
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What does a Executive Administrative Assistant do?
The Executive Administrative Assistant provides high-level support to executives, ensuring efficient operation of the office. This role is crucial in managing schedules, communications, and administrative tasks to enhance executive productivity and facilitate smooth business operations.
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What are the Key Responsibilities of Executive Administrative Assistant
- Manage executive calendars and schedule meetings.
- Coordinate travel arrangements and itineraries.
- Prepare reports, presentations, and correspondence.
- Handle confidential information with discretion.
- Liaise with internal staff at all levels and external clients or partners.
- Organize events or conferences as required by executives.
What are the Skills and Requirements for a Executive Administrative Assistant?
- Excellent organizational skills with attention to detail.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to multitask effectively under pressure.
What are the KPIs to track for Executive Administrative Assistant?
The Executive Administrative Assistant's performance is evaluated based on the efficiency of schedule management, accuracy in document preparation, effectiveness in communication facilitation between executives and stakeholders, as well as overall contribution to office productivity enhancement.
Schedule Management
Efficiently manage executive schedules without conflicts.
Document Accuracy
Ensure all prepared documents are error-free.
Communication Efficiency
Facilitate timely communication between executives and stakeholders
Reports to
Chief Executive Officer (CEO) or other senior executives
Collaborates with
Internal departments such as HR or Finance; external partners when necessary
Leads
Are any specific tools or software required for the Executive Administrative Assistant role?
- Microsoft Office Suite
- Google Workspace
What is the qualification of Executive Administrative Assistant?
Associate's degree in Business Administration or related field preferred; 3-5 years experience supporting senior-level management.
