Accounts Payable Clerk job description
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What does a Accounts Payable Clerk do?
The Accounts Payable Clerk is essential in managing the company's financial obligations by processing invoices and ensuring timely payments to vendors. This role supports financial accuracy and efficiency, contributing to the overall fiscal health of the organization.
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What are the Key Responsibilities of Accounts Payable Clerk
- Process vendor invoices accurately and efficiently.
- Verify invoice details against purchase orders and contracts.
- Prepare payment runs, including checks, ACH transfers, or wire payments.
- Reconcile accounts payable transactions monthly.
- Maintain vendor files and manage inquiries regarding billing issues.
- Assist with month-end closing activities related to accounts payable.
What are the Skills and Requirements for a Accounts Payable Clerk?
- Proficiency in accounting software such as QuickBooks or SAP.
- Strong attention to detail for accurate data entry and reconciliation tasks.
- Excellent organizational skills for managing multiple tasks simultaneously.
- Effective communication skills for interacting with vendors.
What are the KPIs to track for Accounts Payable Clerk?
The performance of an Accounts Payable Clerk is evaluated based on timely invoice processing, accuracy in payment execution, reduction of discrepancies in account reconciliations, and maintaining positive vendor relationships through effective communication strategies.
Invoice Processing Time
Reduce average time taken from receipt to payment.
Payment Accuracy
Minimize errors in executed payments.
Vendor Relationship Management
Enhance satisfaction levels through prompt issue resolution.
Reports to
Accounts Payable Manager
Collaborates with
Procurement Department, Finance Team
Leads
Are any specific tools or software required for the Accounts Payable Clerk role?
- QuickBooks
- SAP ERP System
What is the qualification of Accounts Payable Clerk?
Associate's degree in Accounting or Finance preferred; 1-2 years experience in an accounts payable role required.
