The Operating Assistant supports the efficient functioning of operations by assisting with administrative tasks, coordinating schedules, and ensuring smooth communication between departments. This role is vital in maintaining operational flow and contributing to overall organizational productivity.
- Assist in daily operational tasks and activities.
- Coordinate meetings and manage executive schedules.
- Prepare reports, presentations, and correspondence as needed.
- Facilitate communication between departments to ensure alignment on projects.
- Maintain accurate records and documentation for operational processes.
- Support the implementation of new procedures or policies.
- Strong organizational skills with attention to detail.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
- Excellent verbal and written communication skills.
- Ability to multitask effectively under pressure.
The Operating Assistant's performance is evaluated based on timely completion of assigned tasks, accuracy in documentation management, effective coordination of schedules, and contribution to process improvements within the operations team.
Task Completion
Timely execution of assigned duties.
Documentation Accuracy
Maintaining precise records for all operations-related activities.
Schedule Coordination
Efficient management of executive calendars
Reports to
Operations Manager
Collaborates with
Administrative Staff, Department Heads
Leads
- Microsoft Office Suite
High school diploma or equivalent; 1-2 years experience in an administrative or support role preferred.
