Office Assistant job description
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What does a Office Assistant do?
The Office Assistant is essential in ensuring smooth daily operations by providing administrative support and managing office tasks. This role contributes to organizational efficiency by handling communications, scheduling, and maintaining office supplies.
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What are the Key Responsibilities of Office Assistant
- Answer and direct phone calls to appropriate personnel.
- Organize and schedule appointments and meetings.
- Maintain filing systems for easy retrieval of documents.
- Order office supplies and research new deals with suppliers.
- Assist in the preparation of regularly scheduled reports.
- Provide general support to visitors.
What are the Skills and Requirements for a Office Assistant?
- Excellent verbal and written communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational skills with attention to detail.
- Ability to multitask effectively.
What are the KPIs to track for Office Assistant?
The performance of the Office Assistant is evaluated based on timely completion of administrative tasks, accuracy in document management, effective communication within the team, and maintenance of a well-organized workspace environment.
Task Completion
Timely execution of assigned administrative duties.
Document Management
Accuracy in filing systems for easy access.
Communication Efficiency
Effective internal communication facilitation
Reports to
Office Manager or Administrative Supervisor
Collaborates with
All departments for cross-functional support needs
Leads
Are any specific tools or software required for the Office Assistant role?
- Microsoft Word
- Microsoft Excel
- Outlook
What is the qualification of Office Assistant?
High school diploma or equivalent; previous experience as an office assistant or related role preferred.
