Office Administrator job description
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What does a Office Administrator do?
The Office Administrator is essential in ensuring the smooth operation of office functions by managing administrative tasks, coordinating schedules, and supporting staff. This role contributes to organizational efficiency by maintaining a well-organized work environment and facilitating effective communication.
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What are the Key Responsibilities of Office Administrator
- Manage office supplies inventory and place orders as necessary.
- Coordinate maintenance of office equipment.
- Organize and schedule meetings and appointments.
- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system for company documents.
- Handle incoming calls, emails, and other communications efficiently.
- Support HR with onboarding new employees.
What are the Skills and Requirements for a Office Administrator?
- Excellent organizational skills with attention to detail.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
- Strong written and verbal communication skills.
- Ability to multitask effectively under pressure.
What are the KPIs to track for Office Administrator?
The performance of the Office Administrator is evaluated based on timely completion of administrative tasks, accuracy in documentation management, efficient coordination of office activities, and positive feedback from staff regarding support services provided.
Task Completion
Timely execution of assigned administrative duties.
Document Management
Accuracy in organizing company records.
Staff Support
Positive feedback from team members on assistance provided.
Reports to
Office Manager or Operations Manager
Collaborates with
All departments within the organization
Leads
Are any specific tools or software required for the Office Administrator role?
- Microsoft Office Suite
- Google Workspace
What is the qualification of Office Administrator?
High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary will be a plus. Experience: 2-3 years in an administrative role preferred.
