Administrative Assistant job description
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What does a Administrative Assistant do?
The Administrative Assistant is essential in ensuring the smooth operation of office activities by providing support to management and staff. This role contributes to organizational efficiency through effective communication, scheduling, and administrative tasks.
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What are the Key Responsibilities of Administrative Assistant
- Manage and organize schedules for executives or departments.
- Prepare and edit correspondence, reports, and presentations.
- Coordinate meetings, appointments, and travel arrangements.
- Maintain filing systems both electronically and physically.
- Handle incoming calls and direct them appropriately.
- Assist in the preparation of regularly scheduled reports.
What are the Skills and Requirements for a Administrative Assistant?
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
- Excellent written and verbal communication skills.
- Strong organizational skills with attention to detail.
- Ability to multitask effectively under pressure.
What are the KPIs to track for Administrative Assistant?
The performance of an Administrative Assistant is evaluated based on timely completion of tasks, accuracy in documentation handling, effectiveness in schedule management, and overall contribution to team productivity through administrative support functions.
Task Completion
Timely execution of assigned administrative duties.
Documentation Accuracy
Maintaining high levels of accuracy in all documentation processes.
Schedule Management
Efficient organization of schedules leading to minimal conflicts or overlaps.
Reports to
Office Manager or Department Head
Collaborates with
All department staff members as needed for coordination purposes
Leads
Are any specific tools or software required for the Administrative Assistant role?
- Microsoft Office Suite
- Google Workspace
What is the qualification of Administrative Assistant?
High school diploma or equivalent; additional qualifications as an Administrative assistant or Secretary will be a plus. Experience with office software like MS Office is required.
