The Executive Secretary provides high-level administrative support to executives, ensuring efficient operation of the office. This role is crucial in managing schedules, communications, and organizational tasks that contribute to the smooth functioning of executive activities.
- Manage and maintain executive schedules, including appointments and meetings.
- Prepare reports, memos, letters, and other documents as needed.
- Conduct research and compile data for consideration by executives.
- Coordinate travel arrangements for executives.
- Handle confidential information with discretion.
- Liaise with internal departments and external contacts on behalf of executives.
- Excellent organizational skills with attention to detail.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to multitask effectively under pressure.
The Executive Secretary's performance is evaluated based on timely management of executive schedules, accuracy in document preparation, effective communication handling, and successful coordination of travel logistics without errors or delays.
Schedule Management
Efficiently manage executive calendars without conflicts.
Document Accuracy
Ensure all prepared documents are error-free.
Communication Handling
Maintain clear communication channels internally and externally.
Reports to
Chief Executive Officer (CEO) or Senior Executives
Collaborates with
Department Heads; Administrative Staff
Leads
- Microsoft Office Suite
Associate's degree or higher in Business Administration or related field; 3-5 years experience as an administrative assistant or secretary at an executive level.
