The Document Controller is essential in managing and maintaining the company's documentation processes, ensuring that all documents are accurately filed, easily accessible, and compliant with regulatory standards. This role supports operational efficiency by streamlining document workflows and safeguarding critical information.
- Manage the document control process for both electronic and hard copy documents.
- Ensure all documentation meets company quality standards and compliance requirements.
- Maintain a comprehensive filing system for easy retrieval of documents.
- Coordinate with project teams to ensure timely submission of required documentation.
- Review and update technical documents such as manuals, procedures, and specifications.
- Track document versions to ensure only current versions are in use.
- Facilitate audits by providing necessary documentation promptly.
- Proficient in document management software like SharePoint or Documentum.
- Strong organizational skills with attention to detail.
- Excellent communication skills for coordinating across departments.
- Ability to manage multiple tasks efficiently under tight deadlines.
The performance of the Document Controller is evaluated based on accuracy in maintaining records, timeliness in processing requests for information retrievals, adherence to compliance standards, and successful facilitation during audits without discrepancies or delays.
Accuracy
Maintain high accuracy levels in record-keeping.
Timeliness
Ensure prompt processing of document requests.
Compliance
Adhere strictly to regulatory standards during audits.
Reports to
Project Manager or Quality Assurance Manager
Collaborates with
Project Teams, Quality Assurance Department
Leads
- SharePoint
- Documentum
- Microsoft Office Suite
Associate's degree or higher; 2-4 years experience in document control or related field preferred.
