Administrative Officer job description
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What does a Administrative Officer do?
The Administrative Officer is essential in ensuring the smooth operation of office functions by managing administrative tasks, coordinating schedules, and supporting various departments. This role contributes to organizational efficiency and effectiveness through meticulous attention to detail and proactive problem-solving.
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What are the Key Responsibilities of Administrative Officer
- Manage office supplies inventory and place orders as necessary.
- Coordinate meetings, appointments, and travel arrangements for managers or supervisors.
- Prepare reports, presentations, and correspondence accurately and efficiently.
- Maintain organized filing systems both electronically and on paper.
- Assist in the preparation of regularly scheduled reports.
- Develop administrative policies to improve workflow efficiency.
- Handle sensitive information with confidentiality.
What are the Skills and Requirements for a Administrative Officer?
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
- Excellent organizational skills with an ability to prioritize tasks effectively.
- Strong written and verbal communication skills.
- Attention to detail with a high level of accuracy.
What are the KPIs to track for Administrative Officer?
The Administrative Officer's performance is evaluated based on timely completion of tasks, effective management of office resources, accuracy in documentation handling, and contribution towards improving administrative processes within the organization.
Task Completion
Timely execution of assigned duties without delays.
Resource Management
Efficient use of office supplies within budget constraints.
Process Improvement
Implementation of new procedures that enhance productivity.
Reports to
Office Manager or Department Head
Collaborates with
All Departments for Coordination Tasks
Leads
Are any specific tools or software required for the Administrative Officer role?
- Microsoft Office Suite
- Google Workspace
What is the qualification of Administrative Officer?
Associate degree or higher in Business Administration or related field; 2-4 years experience in an administrative role preferred.
